Last changed on 25th May 2018
We are happy that you show interest in SprachDuo. Protecting your data is important to us. You can use the SprachDuo website anonymously. However, if you want to use SprachDuo to find language partner, you need to register and login, which requires your personal data like your name, email address and language skills. For processing your personal data, we need your consent.
The processing of personal data, such as your name and email address shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to SprachDuo. By means of this data protection declaration, we want to inform you of the nature, scope, and purpose of the personal data we collect, use, process and share. Furthermore, we want to inform you about the rights to which you are entitled to.
We have implemented numerous technical and organizational measures to ensure the protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection cannot be guaranteed.
The data protection declaration of SprachDuo is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.
In this data protection declaration, we use the following terms:
Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
Name and address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:
Münchener Str. 2
You (as data subject) may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, basic functions of our website won't be usable.
Collecting and usage of your personal data
General data and information
We collect device-specific and other technical information due to Internet protocol:
Date and time of HTTP request
HTTP return code (e.g. 200 for Success)
Amount of transmitted data in bytes
Referrer-URL: website which links to SprachDuo and you visited before you came to SprachDuo (e.g. Google Search)
Browser (name and version)
Browser language (e.g. US-en for American English)
Operation system (name and version)
We delete all logs after one month.
Information for SprachDuo registration and basic functionality
Your SprachDuo account data
When you sign up for a SprachDuo account, we ask for personal information like
- your name,
- email address,
- age group,
- the city you want to search for a language partner in,
- languages you speak and learn,
- some personal information you give us,
- and talk topics.
All of above information except email address, will be visible for registered SprachDuo users in the search results (“Find your language partner”).
Please, be aware that your profile might be publicly visible to not registered users for some time. We show 10 last registered users on landing page of SprachDuo. This publicly visible profile will contain:
- first 7 letters of you name
- age group,
- languages you speak and learn,
- and talk topics.
All account data will be deleted after account cancelation. All backups will be deleted after one month.
Your communication with other SprachDuo users (pings)
We save your communication with other people on SprachDuo via so called pings for your personal usage. When you send a ping to another SprachDuo user, then you share it voluntary. This personal information might be used by another user. You cannot delete particular messages, which you have sent, but all messages will be deleted after account account cancelation. All backups will be deleted after one month.
Your favourite SprachDuo users
Comments function in the blog and own tandem experience as blog
SprachDuo offers registered users the possibility to leave individual comments on published articles and events by local AEGEE representatives or administrators. Furthermore, there is a possibility to publish a report about own tandem experience.
Both will be accessible for non-registered users. Such guest users will see:
- your name,
- date of publication,
- its content.
Local AEGEE newsletter
Registered SprachDuo users are given the opportunity to subscribe to a newsletter from local AEGEE representatives about local meet-ups, parties and other activities. You will need to give your consent on registration or later in your profile in order to receive this newsletter. You can unsubscribe this newsletter at any time. In every newsletter email we provide a link for this purpose.
For sending newsletter we use your name and email address from your SprachDuo account data. This data won't be stored or copied to another place. We won't use this data for any other purposes. There is no transfer of this personal data to third parties.
Contact possibility via the website
SprachDuo offers a contact form to registered and not registered users. When you contact us, we keep a record of your name, email address and communication to help solve any issues you might be facing. We won't use this data for any other purposes. There is no transfer of this personal data to third parties.
Embedding of Google Maps
On SprachDuo we use Google Maps to show locations of cities and published AEGEE events. Due to this we are able to offer you a comfortable usage of a map functions, if you are registered on SprachDuo. We do not show Google Maps for guest users.
When you open any page on SprachDuo, which has embedded Google Maps on it, then Google will receive information about your visit of this page. Google will receive same data, we mention in the section General data and information. This information will be transmitted independent whether you have a Google Account or not. Additionally, when you are logged in at same time in your Google Account, then Google will link your visit of SprachDuo page to you Google Account. If you want to avoid this behavior, then log out from your Google Account before logging into SprachDuo.
On different pages of SprachDuo we do offer buttons to share current web page to social networks. When you click these buttons, then you will share information voluntarily to:
- or Google+
Furthermore, we offer a possibility to register or log in to SprachDuo using Facebook. When you click on Log in with Facebook button, then you start an authentication process between SprachDuo and Facebook. After your consent SprachDuo will receive a part of your Facebook account data:
- email address,
- age range,
- and location.
We use this data only to create or authenticate your profile on SprachDuo.
Due to usage of social media functions, its providers will receive information according to section General data and information.
Accessing and updating your personal data
Whenever you use our service, we aim to provide you with access to your personal data to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes.
Erasure and blocking of personal data
The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.
If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.
We do not...
- We do not share any personal information collected by SprachDuo with companies, organisations and individuals outside of SprachDuo.
- We do not use any type of user tracking like Google Analytic, Matomo etc.
- We do not use any social media plugins which might share your information to its providers without your consent.
- We do not use automatic decision-making or profiling.
We work hard to protect SprachDuo and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:
We monitor unauthorized use of our service.
We protect SprachDuo Login against brute-force.
We use simple image captcha to verify the website is used by humans only.
We restrict access to personal information to SprachDuo administrators (protecting against information disclosure).
Rights of the data subject
Right of confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.
Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
- the existence of the right to lodge a complaint with a supervisory authority;
- where the personal data are not collected from the data subject, any available information as to their source;
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.
Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.
Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
- The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
- The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
- The personal data have been unlawfully processed.
- The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
- The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the SprachDuo, he or she may, at any time, contact any employee of the controller. An employee of SprachDuo shall promptly ensure that the erasure request is complied with immediately.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employees of the SprachDuo will arrange the necessary measures in individual cases.
Right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
- The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
- The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
- The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
- The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the SprachDuo, he or she may at any time contact any employee of the controller. The employee of the SprachDuo will arrange the restriction of the processing.
Right to data portability
Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact any employee of the SprachDuo.
Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
The SprachDuo shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If the SprachDuo processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the SprachDuo to the processing for direct marketing purposes, the SprachDuo will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the SprachDuo for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of the SprachDuo. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.
Automated individual decision-making, including profiling
Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, the SprachDuo shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the SprachDuo.
Right to withdraw data protection consent
Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the SprachDuo.
Changes of this policy